Embroidery Pricing Calculator

Turn machine time, labor and materials into a per-item cost and a suggested retail quote. Everything is calculated in your browser.

01 Job detailsRecorded on the ticket

Stitch count per item

Recorded for reference. Does not change the price — price the time instead.

Quantity

Whole items in this batch. No minimum order fee is added.

Color / thread changes

Recorded for reference. Add any extra handling time to sewing time.

02 Cost inputsThese drive the price

Sewing time per item

Machine run time plus your hooping and trimming time.

Labor cost per hour

What one hour of your shop time costs. Editable placeholder, not a standard rate.

Materials per item

Thread, backing, blank and anything else consumed per item.

Markup multiplier

1× sells at cost. 2.5× means the retail price is 2.5 times your cost.

Calculated quote

Estimate only

Cost per item$8.83Labor + materials

Suggested retail price$22.08Per item, after markup

Per item breakdown

Labor: $5.83
Materials: $3.00

Batch — 24 items

Total batch cost: $211.92
Estimated revenue: $529.92
Estimated profit: $318.00
Estimated margin: 60.0%

Estimate only — final price depends on the shop's quote.

Show the plain-text summary

Embroidery Pricing Calculator — estimate
https://embroiderypricingcalculator.com/
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JOB DETAILS
  Stitch count per item:  8,000 stitches (reference only)
  Quantity:               24 items
  Color / thread changes: 1 (reference only)

COST INPUTS
  Sewing time per item:   10 min
  Labor cost per hour:    $35.00
  Materials per item:     $3.00
  Markup multiplier:      2.5×
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PER ITEM
  Labor cost:             $5.83
  Materials cost:         $3.00
  Cost per item:          $8.83
  Suggested retail price: $22.08

BATCH (24 items)
  Total batch cost:       $211.92
  Estimated revenue:      $529.92
  Estimated profit:       $318.00
  Estimated margin:       60.0%
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Estimate only — final price depends on the shop's quote.
Stitch count and color changes are recorded on the ticket for reference. This calculator does not convert them into time or money, so they never change the calculated quote.
All amounts are in USD and were calculated locally in the browser.

How to estimate embroidery pricing

Three steps. Nothing leaves this page, and you can replace every starting value before you copy a number.

Record the job
Enter stitch count, quantity and color changes so the ticket matches the order. Stitch count and color changes stay on the ticket for reference and do not change the price.
Enter your shop costs
Fill in sewing time per item, labor cost per hour, materials per item and your markup. The starting numbers are placeholders, not industry rates.
Copy the quote
Read the per-item cost and suggested retail price, then copy the plain-text summary into your own quote document.

How embroidery jobs are usually priced

Shops do not share one formula. Public price lists already disagree, so this page does not invent a per-1,000-stitch rate or a standard shop charge.

Price per 1,000 stitches

Many shop lists charge a run rate per 1,000 stitches, then add setup or digitizing. Published lists already disagree on those rates, and this calculator does not invent one. If you use that method, convert the approved design’s stitch count into time on your own machine, then enter that time here.

Time, labor and materials

This page prices the minutes you expect, your hourly shop cost, materials and markup. That is a cost-plus estimate, not a market survey. Replace every starting value with numbers from your shop.

Digitizing and extras

Artwork setup, machine overhead, waste, shipping, tax and minimum-order fees are not separate line items here. If a job needs them, add them to materials or raise the markup. The tool will not guess a digitizing fee.

How the numbers are calculated

Seven lines of arithmetic, in order. Nothing is hidden, and nothing is added behind the scenes.

Labor cost per item = sewing time ÷ 60 × labor cost per hour
Cost per item = labor cost per item + materials per item
Suggested retail price = cost per item × markup multiplier
Total batch cost = cost per item × quantity
Estimated revenue = suggested retail price × quantity
Estimated profit = estimated revenue − total batch cost
Estimated margin = estimated profit ÷ estimated revenue × 100

Starting values

$35.00 per hour, $3.00 materials and 2.5× markup are editable placeholders so the page is usable on first load.
They are not industry standards, survey results or benchmarks. Replace them with your own numbers.
Amounts are shown in USD, rounded to whole cents, so the ledger adds up exactly as printed.

Not included in the math

Digitizing and artwork setup
Machine overhead, maintenance and depreciation
Hooping, backing waste and rejected pieces
Blank garment sourcing beyond the materials figure you enter
Shipping, packaging and handling
Sales tax, payment processing fees and discounts
Minimum order fees and rush charges

Embroidery pricing questions

Does stitch count change the price in this calculator?

No. Stitch count is recorded for reference only. Run time depends on your machine speed, thread breaks, hooping and fabric, so instead of guessing a stitches-per-minute rate for you, this calculator asks for the sewing time you actually expect per item and prices that time.

How should I account for color or thread changes?

Color changes are recorded for reference only. If trims, re-threads and manual color stops add handling time, add that time to sewing time per item. If a design consumes noticeably more thread, raise materials per item.

Does the calculator apply a minimum order quantity?

No. Quantity accepts 1 to 10,000 items and no minimum order fee is added. If your shop charges a minimum, a setup fee or a small-run surcharge, add it to materials per item or raise the markup for that job.

How accurate is the estimate?

It is exactly as accurate as the numbers you enter. The starting hourly rate, materials cost and markup are editable placeholders, not industry standards. Digitizing, machine overhead, waste, shipping, tax and payment fees are not modeled separately, so include them in your own inputs when they matter.

Can I send this to a customer as a formal quote?

Treat it as an internal planning estimate. The copyable summary is a starting point for your own quote document, and the final price still depends on the shop’s quote, your terms and a finished sample.

Privacy

All calculations run locally in your browser. This site does not collect, store or transmit personal information. No cookies and no third-party tracking.

There is no contact form and no quote request on this page, so there is nothing for anyone to submit or store.